This organization shall be known as the Capitol City Women's Golf Association (CCWGA).
To promote golf and organize tournaments among women, promote good sportsmanship, and aid women in having a keener knowledge of the rules and etiquette of the game of golf.
Regular members of this club shall consist of women who are members of the Capitol City Golf Club. Membership includes GHIN (handicap) fee.
Quorum: Twenty members of the organization constitute a quorum.
Voting members of the Board of Directors shall be the President, Vice President, Secretary, Treasurer, Trustee, Immediate Past President, Handicap Chairperson, Tournament Chairperson, Weekly Play Chairperson and Weekend Play Chairperson.
The Board of Directors shall have such powers and duties as prescribed in the By-laws and in concurrence with the Capitol City Golf Club Head Golf Pro.
Any debatable questions that occur must be referred to the Board for discussion and recommendations to be presented to the membership.
Meetings of the Board shall not be less than five (5) per year.
Elected officers of the Association are: President, Vice President, Secretary, Treasurer and one Trustee. These officers shall assume office immediately upon their election, except for the Treasurer, who shall not assume office until the audit of the books is completed. The term of office is one year.
By the September meeting, the President shall appoint a three-member Nominating Committee. One week prior to the October meeting, the Nominating Committee shall post on the bulletin board the name of at least one nominee for each elective office.
In addition to the slate of officers presented by the Nominating Committee at the October meeting, additional nominations from the floor will be considered.
The election of officers shall be by written ballot, if necessary, at the annual meeting. Election shall depend on a majority of members present. Presentation of the ballots shall be the responsibility of the chairperson of the Nominating Committee.
The President shall preside at all meetings and appoint all committee chairpersons. She shall appoint an auditor and she serves as an ex-officio member of all committees except the Nominating Committee.
The President shall appoint a replacement for any vacancy; the appointee to serve until election at the next regular scheduled meeting.
The Vice President shall perform the duties of the President in her absence. If the office of the President shall become vacant, the Vice President shall assume the office of the President and appoint a Vice President, with approval of the Board of Directors. The Vice President shall also serve as Parliamentarian and Rules Chairperson.
The Secretary will be responsible for complete and accurate minutes of all Board meetings and regular and special meetings of the association. She will prepare a report of the actions of the Board for presentation at each regular meeting. She will also conduct the correspondence of the association, at the direction of the President.
The Treasurer will undertake the tasks normally ascribed to that office.
The Trustee shall attend all Board and regular meetings, serve in an advisory capacity and assist the other officers. She is responsible for any necessary engraving of plaques, etc.
The Tournament Chairperson, in conjunction with the Capitol City Golf Club Head Golf Pro, shall be responsible for the planning and conducting of all major competitions. In conjunction with the Weekly Play Chairperson and Weekend Play Chairperson, she shall prepare a schedule of events for the season and present it to the Board of Directors for approval. She will be responsible for organizing and conducting all scheduled tournaments.
The Weekly Play Chairperson and the Weekend Play Chairperson will be responsible for organizing and conducting the weekly competitions, in conjunction with the Head Golf Pro.
The Handicap Chairperson shall follow the handicap system as set forth by the USGA, and is responsible for the handicaps of the CCWGA members.
The Handicap Committee shall ensure compliance with the USGA Handicap System. It shall review members' handicap indexes at least once a year and resolve any disputes that arise.
The Handicap Committee shall consist of three members. The Chairperson, appointed by the President, shall serve as Chair and shall appoint two additional members and announce those names at the first Board meeting each year.
The Rules Committee shall consist of the Vice President, who is the Chairperson, the current CCWGA President and the golf professional. The committee shall ensure the members abide by USGA and applicable local rules.
The Bylaws Committee shall consist of four (4) members appointed by the President, who will serve as Chairperson.
The Bylaws and Standing Rules shall be reviewed by the By-laws Committee at least every five (5) years.
The funds of the association shall be used for the promotion of golf, good sportsmanship, entertainment, and the general benefit of the members. The President, with the advice of the Treasurer, will prepare and submit a budget approved by the Board to the general membership at the first general meeting of the year. Additional needed funds exceeding $50 shall be authorized by the Board of Directors and approved by the general membership. Additional funds under $50 needed for budgeted line items will be approved by the President.
Three (3) signatures shall appear on all bank accounts. They shall be the President, Vice President and Treasurer.
The annual audit of the books must be completed in January after the close of the fiscal year.
All proposed amendments to the By-laws of the Capitol City Women's Golf Association shall be approved by a two-thirds vote of the quorum at any regular meeting of the organization. Notice of any proposed amendment is to be posted on the bulletin board thirty (30) days prior to such meeting. Unless otherwise specified in the proposed changes, all changes to the By-laws shall become effective immediately.
Standing rules may be adopted for the administration of these By-laws and the orderly conduct of business and golf activities of the Capitol City Women's Golf Association.
Standing rules may be adopted by a majority vote at any regular meeting. Major changes shall be posted two weeks prior to voting.
Robert's Rules of Order (newly revised) shall be the parliamentary authority on all matters not covered by the By-laws of the Association.
USGA Rules of Golf
USGA Handicap System
Revised: December 6, 2013
Approved: February 25, 2014
Members wishing to be included in the hole-in-one insurance fund shall pay $1.00 and this amount will not be collected again until such time as the hole-in-one insurance monies have been dispersed.
A hole-in-one will be recognized only during an eighteen hole round on Capitol City Golf Course during any scheduled club play competition.
Recognition of all hole-in-ones made in accordance with the above rules will be awarded at the fall function. In the event of multiple hole-in-ones, monies in the insurance fund will be divided equally.
If there is no hole-in-one in a competition year, the funds will be deposited in the club general fund and a new $1.00 will be collected for the hole-in-one fund.
A copy of the card, or the original, with the words "hole-in-one" on it is to be signed, dated and attested and placed in the women's box in the locker room.
It is the responsibility of the women's club (Trustee) to provide a trophy or plaque to each club member who has a hole-in-one whether or not insured. The plaque or trophy must contain the following information: hole number, date, and the golfer's name. It is also the club's responsibility to have the member's name and date engraved on the hole-in-one plaque.
Revised: December 6, 2013
Approved: February 25, 2014